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~ Attention All Foreign Residents ~

¨¨The Alien Registration System will be Terminated, and Residence Records (Juminhyo) will be Created for Foreign Residents¨¨

 

- Basic Resident Registration Law

- Immigration Control and Refugee Recognition Act

- Revisions to the special laws governing immigration for people who have renounced Japanese nationality, etc., based on peace treaties with Japan will be enacted on July 09, 2012.

The systems of processing and registering residence for foreign residents will also change in alignment with these revisions.

 

 

˜1˜  Termination of the Alien Registration System

 

The Alien Registration System will be abolished, and Alien Registration Certificates will no longer be required. With the exception of those visiting Japan for sightseeing or other short-term purposes, the new system of processing residence will require foreign residents who are eligible under the law and who have stayed in Japan for more than three months to be listed in the Basic Resident Register (Resident Records (juminhyo) will be created.)

Foreign residents will also be issued Resident Cards or Special Permanent Resident Certificates by the Ministry of Justice immigration bureaus.

 

However, the Alien Registration Certificates currently in the possession of foreign residents will be deemed the equivalent of Resident Cards and Special Permanent Resident Certificates up until the first time of renewal.

The periods during which the current Alien Registration Certificates will be deemed as the equivalent of Resident Cards are listed below in accordance with the residence status and age of the foreign residents concerned. (Note that there are cases in which the next period in which applications for the renewal of Alien Registration Certificates are required preempts the periods listed below.)

 

[Periods during which the current Alien Registration Certificates will be deemed as the equivalent of Resident Cards]

é Permanent Residents

Age 16 and above

Up until July 08, 2015

Less than age 16

Up until July 08, 2015, or up until the 16th birthday; whichever comes first

é Special Activity Residents (* Limited to residents granted [Five-year] periods of residence owing to special research activities, etc.)

Age 16 and above

Up until the date of expiration of the period of stay, or up until July 08, 2015; whichever comes first

Less than age 16

Up until the date of expiration of the period of stay, up until July 08, 2015, or up until the 16th birthday; whichever comes first

é Other Resident Statuses

Age 16 and above

Up until the date of expiration of the period of stay

Less than age 16

Up until the date of expiration of the period of stay, or up until the 16th birthday; whichever comes first

 

The City of Yokohama will return all Alien Registration Records to the central government in alignment with the termination of the Alien Registration System. In order to confirm the details listed in the Alien Registration Records, it will be necessary to make a Request for the Disclosure of Alien Registration Matters to the Ministry of Justice.

 

<Information on Related Matters>

™ Explanation on the new system of processing residence: <Link to the Ministry of Justice Immigration Bureau>

™ Explanation on the new Special Permanent Residence System: <Link to the Ministry of Justice Immigration Bureau>

™ Tokyo Immigration Bureau (Yokohama Bureau/Kawasaki Branch): <Link to the Ministry of Justice Immigration Bureau>

™ Information on requesting the disclosure of Alien Registration Matters after the termination of the Alien Registration Law: <Link to the Ministry of Justice>

 

 

˜2˜  The Basic Resident Registration Law will also Apply to Foreign Residents

 

With the exception of those visiting Japan for sightseeing or other short-term purposes, the new system of processing residence will mean that the Basic Resident Registration Law will also apply to foreign residents who are eligible under the law and who have stayed in Japan for more than three months, which will entail a Residence Record (juminhyo) being created for them. The people eligible for this are listed below.

(1) Mid- to long-term residents who have lived in Japan for more than three months (excluding residence statuses covering short-term stays, diplomatic stays and official stays.)

(2) Special permanent residents.

(3) Residents granted temporary refuge and residents granted provisional stays.

(4) Residents who have overstayed the approved period of stay owing to giving birth or having lost nationality.

 

After the revisions have been enacted, it will be possible to obtain copies of the Residence Record listing all members of households that consist of Japanese residents and foreign residents.

However, addresses lived at prior to the date of revision enactment on July 09, 2012, will not be listed in copies of Residence Records. It will therefore not be possible to provide evidence of addresses and names prior to enactment.

 

Residence Records will not be created for foreign residents whose period of stay is three or less months, who are short-term residents, or who have not been granted residential status, and they will consequently not be able to obtain copies of the Residence Records. Also, Alien Registration Certificates of Registered Matters will not be issued from July 09, 2012, in alignment with the termination of the Alien Registration Law.

 

In addition, foreign residents will also be required to fill out and submit “Move-out” notifications in the same way as Japanese nationals when changing their addresses owing to moving to different cities, towns or villages.

 

<Information on Related Matters>

™ Click here for an example of the “Move-out” notification when changing addresses and households.

™ Click here for an example of the application form for requesting copies of the Residence Record.

™ See [˜3˜ Submissions and Applications Required after Enactment of the Revisions on July 09, 2012] and [˜4˜ Frequently Asked Questions] on this page for details on submissions and applications.

 

 

 

˜3˜  Submissions and Applications Required after Enactment of the Revisions on July 09, 2012

 

The procedures for foreign residents who have moved their Residence Records to other registers are defined under three main categories.

 

[1] Submitting and Applying at City, Town and Village Offices

- Submissions related to change of addresses and households, and personal seal registration, etc.: <The relevant Ward Office>

- Applications for the issuance of certificates, including Residence Record copies and personal Seal Registration certificates: < The relevant Ward Office or Administrative Service Corners >

- Applications related to Special Permanent Resident Certificates: <The relevant Ward Office>

 

[2] Submitting and Applying at Ministry of Justice Regional Immigration Bureaus

- Submission of changes to name, date of birth, gender, nationality and region, and amendments to Resident Card and Special Permanent Resident Certificate details.

- Applications for changes to and the reissuance of resident status.

- Submissions related to place of work and spouse (* Study permits, including work visas and student visas, and visas identifying residents as spouses.)

 

[3] Applications to the Ministry of Justice

- Applications for the certification of the details listed in Alien Registration Records prior to the enactment of the revisions.

à Information on requesting the disclosure of Alien Registration Matters after the termination of the Alien Registration Law: <Link to the Ministry of Justice>

 

<Information on Related Matters>

™ Click here for a list of opening times, addresses and telephone numbers for all Ward Offices in the City of Yokohama.

™ Click here for details on all Administrative Service Corners within the City of Yokohama.

™ Click here for an example of the “Move-out” notification when changing addresses and households.

™ Click here for an example of the application form for requesting copies of the Residence Record.

 

 

˜4˜  Frequently Asked Questions

 

Answers to the questions that get frequently asked are listed below for reference purposes.

 

[1] Questions Related to the New Basic Resident Registration System, etc.

(1) Resident Card Procedures

(2) Procedures when Moving and when Providing Notification of Birth, Death, Marriage and Divorce

(3) The Return and Loss of Alien Registration Certificates

(4) Details Listed on Copies of the Residence Record, Requesting Copies and Issuance Handling Charges

(5) [Commonly known as] Listing and Handling

(6) Alien Registration Certificate of Registered Matters

 

[2] Questions Related to Personal Seal Registration for Foreign Residents

(1) Personal Seals that are Eligible for Registration (For people wishing to register personal seals under the names they are commonly known as)

(2) Handling Personal Seal Registrations when the Period of Stay has Elapsed

(3) Details Listed on Personal Seal Registration Certificates, Requesting Copies and Issuance Handling Charges

 

 

˜5˜  Further Details on the New System

 

Visit the Ministry of Justice Immigration Bureau website or the Ministry of Internal Affairs and Communications website for further details on the new system for processing residence implemented in alignment with the enactment of the revised law.

™ Details on the new system of processing residence: <Link to the Ministry of Justice Immigration Bureau>

™ Details on the new Special Permanent Residence System: <Link to the Ministry of Justice Immigration Bureau>

™ Details on the Residence Record Registration System for Foreign Residents: <Link to the Ministry of Internal Affairs and Communications>

™ Leaflet created by the Ministry of Internal Affairs and Communications (PDF):